Tag Archives: Tom Hood

2017! Three Words! Let’s Go!

img_1043-2Yesterday, I took a moment to look back at 2016 and I am glad that I did. After that exercise in honoring history, I actually changed one of my words for 2017. My words for 2017? That may be what you are wondering. Let me explain. In 2013, Tom Hood introduced me to the concept of Three Words (and that concept came from Chris Brogan). I use these three words to give the year ahead a theme, almost like a rhythm that I can dance to as I go through the year; and isn’t everything better with dance? The process of thinking about my three words and then coming back to them throughout the year, help consolidate, direct and give confidence to what I do and how I do it. As I read over yesterday’s post, I saw my 2016 Three Words dancing over my year, in ways that I had not thought about as I was writing the post – Learn. Fear. Community.

For several days, I thought about what my words for 2017 would be – and how those words would serve to seal my intentions for the days ahead. I think I have it now.

Embrace: In previous years I have written about changing things in my life. Transform was one of my words in 2014. Then, in 2015, Receptive was a word of mine. Last year we moved to a new neighborhood. When I was a kid, due to politics and other adventures in their lives, we moved around a lot. Between first and third grade, I went to four different schools in three different countries, in four different cities. During my first two years in New York City, I lost count of how many places I lived in. I even spent a couple of months camping out on a (very amazing) friend’s couch on weekends, while I worked in Florida during the week. Last year, I talked transformation and I was receptive to talk of moving but, now that I am here, I realize that it is not going to work until I embrace it. This is where I am now with my move, with my work, with my life. I can talk about how great innovations in my line of work are; I can marvel at how awesome some of the tools that are available to us are; I can wax lyrical about the incredible people who cross my path and make me better at what I do, but all of that is not worth much unless I dive in there, snuggle in and just embrace it all.

Persevere: When I started training to run long distance, I learnt about the power of a mantra. The mantra was invaluable to me, when doing hill repeats. I would chug up a hill and repeat, over and over again, “I love hills.” I will say this, I reached the top of that hill and many others AND I hate hills less and appreciate their value. I actually surprised myself when I told a cousin that I wished there were a few more hills around my new home. In 2015, I embarked on a new journey of sorts. I started my own business and decided that I wanted to do work that made me look forward to getting out of bed every day. I loved that my husband’s work, as a photographer, was something he also did for fun. I admired how excited he got about his projects and I wanted some of that. At times I would talk to some people about what I wanted to do and how I wanted to do it and they would tell me, “that will never work.” Fortunately, my incredible community (2016 word, hello!) took over and repeated the mantra I had not yet learnt to say myself. However, as the year came to an end, I started to believe. So this year, I shall remember to say to myself, “You got this. You can do this,” not just when I am running, or doing pull-ups. I shall tell myself this as I am serving my clients, community and the public.

Monchu: My last word is a word that I have borrowed from Chris Brogan. Chris tells us Monchu is an Okinawan word that means “one family”. It essentially means that we treat people who are not our blood as though they are family. I have benefited from this concept forever. As someone who lives very far away from most of my blood, I just don’t know where I would be with my one family. For instance, I just wrote about how I was able to crash on a friend’s couch when I first moved to New York. I didn’t mention that I had only known her for months and she offered her home to me, and her husband and adorable daughter didn’t seem to mind either. That is just one of a million of my stories. I know that I could do a way better job of keeping in touch with people to let them know that they are part of my one family. I know that this philosophy will guide me to be better at what I do and how I do it. I hope to also inspire others around me to embrace this philosophy.

As I share my words for 2017, I want to acknowledge my words from previous years:

2013 – Change, Discover & Motivate
2014 – Transform, Pursue & Collaborate
2015 – Receptive, Synergy & Service
2016 – Learn, Fear & Community

And now for 2017 – Embrace, Persevere & Monchu. I am excited for the year ahead and I know that the view from my new home will help me do so. You see it up above, I can see forever now. I got this.

Tell me, what are your words?

I hope 2017 is your best year ever!

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2016! Three Words! Boom!

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Hey there 2016! In 2013, I officially put aside New Year’s Resolutions. This is because I was introduced to the concept of Three Words, by Tom Hood, who found this idea from Chris Brogan. I have found the three words to be a great way to give my year a point of consolidation and mindfulness. I have found the three words to be invaluable. I find myself bringing up these words in conversations and in my writing and I am sure I must sound like a broken record to some people. I am happy to be a broken record if this helps me live a life of greater focus and productivity. I am just about always trying to do too much and I have found these three words give me greater direction.

Last year, my three words were Receptive, Synergy and Service and I found these words coming up often during 2015. I faced several challenges during the year, I embarked on new ventures and my life took turns that I never imagined. During that time, my words from 2013 all the way through 2015 helped form my rallying cry.

As 2015 neared its end, I wondered what my words for 2016 would be. I took the time to look back and think about where I have been and then think forward to where I would like to go and what I want my compass to look like as I travel. Today, I have my words for 2016.

Learn: During my various adventures in 2015, I things thrown at me that I could either try to ignore or take lessons from. My brother got married and that brought a lot of my family together in one place. It is always amazing to me that, for as much as I think I know the stories of my family, when we come together there are new and incredibly interesting things that I learn. My husband and I also spent time together with his aunt where she regaled us with stories of her youth and his family history. As much as I think I know, I find that there are still more ways to expand my mind and that should I choose to, I can keep on learning. I hope to learn in formal settings, in informal setting and totally by surprise.

Fear: I am sure that at some point in my writing I have shared my irrational fear of rodents, a fear that is not very helpful for a person who lives in New York City. I remember once, years ago, I was living in an apartment an old building. The old buildings in New York are lovely to look at but come with holes, holes that mice like to climb through, especially when it gets cold. One evening, I was hanging out on the couch when suddenly a mouse scuttled across my floor. I was frozen on the couch, afraid to move lest the mouse and I collide. People tell me that the rodents are more afraid of me than I am of them; I beg to differ. I ended up calling my neighbor, from the couch and, luckily he came by and dealt with the mouse. Now, I am not about to dive into a close encounter with a rodent, but I am learning that the times that I have been able to get past my fears are the times that I have been able to have new adventures. I started my own business this year and I am learning to not let my fears about failure, about the unknown or about anything else hold me back. I am also having a great time exploring life and learning new things about myself and those around me.

Community: I say it all the time and it remains true – nothing happens without community. When I started my business I found support from friends, family and colleagues. I found support from strangers. Had I realized the power of community, I may have taken the leap earlier. An instrumental aspect of collaboration and synergy is community. As I continue on this incredible adventure, I want to be mindful of the great things that can be achieved by a community.

Just a moment to look back on my words from prior years:

2013 – Change, Discover and Motivate
2014 – Transform, Pursue and Collaborate
2015 – Receptive, Synergy and Service

And now: Learn, Fear and Community

I am unbelievably excited at the prospect of looking fear in the eye and saying, “bring it on.”. For it is through these experiences that I shall learn and it is with these moments that I shall be able to connect with my community and build that community. AND I have an extra day to do all of this this year. So, tell me, what are your words?

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2015! Three Years, Three Words…

James Petrozzello

James Petrozzello

Three years ago, I was inspired by Tom Hood, by way of Chris Brogan. As someone who gave up on New Year’s resolutions years ago, partly because I was not very good at keeping them, partly because I would change my mind about them and partly because I would often lose track of where I had written them down, I found power in the concept of Three Words. I embraced the magic and power of three during my lessons in Latin and in rhetoric. I have found my three words a great theme song that plays in my head throughout the year. They pop up in conversations, in my planning and often at unexpected, random moments. And this year, the magical and powerful three are Receptive, Synergy, and Service.

Receptive: This year, for Christmas, I gave my husband a Bluetooth headset. Ever since I came across my first Bluetooth headset, I have hated those things. People walk around with those things constantly plugged in an ear and it always seems to me that they are only giving you a small piece of their attention and are, essentially, waiting for something more interesting and important to beep in their ear. I have often felt as though people wear the headsets to make themselves feel important and busy. Around Christmas, when my husband mentioned that he wanted one, I started thinking about the Bluetooth headset in a different way. He spends a lot of time travelling and alone in an office. It makes sense that, should he wish to answer the phone, it would make sense to be able to do this and still be able to use both his hands. He has promised to put it in his ear only when he needs it and to not wear it when we are together. Beyond me and my relationship with the Bluetooth headset, I am realizing more and more, how essential it is to success and happiness to be receptive to new (and old) concepts and ideas. At work and as a part of the various boards and committees that I serve on, I have discovered how essential it is to listen to the opinions of others and process them before concluding how I feel about a situation or idea. At times, the ideas of others are better than anything that I had considered; other times, after taking their opinions into consideration, we can come up with a great plan or compromise. In order to continue the spirit of my words from last year, Transform, Pursue and Collaborate, being receptive is key.

Synergy: Last year, one of my words was collaborate. There is the saying, no man is an island, and I have found it to be true. I have lived and learnt in many places and my world and experiences have been touched by an incredible spectrum of people. All this has contributed to who and what I am today. Collaboration is so very much of getting things done but, this year, I want to hone in on synergy. I want to really think about the wonderful notion of how one plus one can equal more than two (sometimes significantly so). So collaboration will not be solely for the purpose of doing things together; to do this without thinking about how to best leverage the power of collaboration can be wasteful, frustrating and diminish the contributions of each party. I want to be mindful of the concept of synergy and ask myself, often, how can we do this so that what we achieve together is greater than what we could achieve acting alone.

Service: I have talked before about the CPA’s obligation to “serve the public trust, honor the public interest, and demonstrate a commitment to professionalism.” As a forensic CPA, this is a very important aspect of our profession. Often there are pressures upon us and, it is at times like this, that it is necessary to act with integrity, in order to honor our obligation to the public and to our profession. As a member of various committees of my State Society of CPAs and the American Institute of CPAs, and as I prepare to take over the presidency of our chapter, I, along with my fellow members must always keep in mind that our goal is to serve the public, our members and our profession with the work that we do.

A couple of years ago, my husband, James, and I traveled to Berlin for a wedding. I had often told him how much I love karaoke and so, when we heard about Bearpit Karaoke, we had to find it. The place was packed and the singers were excellent. My husband encouraged me to put my name down to sing. After hearing the caliber of singers, and after seeing how many people were in attendance (a dauntingly large crowd), I hesitated and tried to make excuses. He finally convinced me and I put my name on a long list. I was told that I probably would not get a chance to sing as many people were ahead of me and they were shutting down soon. I was pretty okay with that – it was enough for me to have been part of the crowd and to almost get a chance to sing. At six o’clock, the time the karaoke was to end, we were just walking away when I heard my name being called. I was nervous and James whipped out his camera. As I got onto the stage and introduced myself and the song I had chosen, Fame, an old man in the crowd caught my eye and gave me a thumbs up. As I sang, the crowd joined in for the chorus and a little kid ambled onto the stage. When I had moments of panic, I looked at him and took courage from his cute face, gazing up at me. Because I chose to be receptive to the idea of singing in front of this crowd, I found that I added a joy to our day that was magnified by our coming together in happiness. And, of course, what a gift and public service this Bearpit Karaoke is. If you are in Berlin, go and get yourself some joy.

The spirit of my words
From 2013: Change, Discover and Motivate
From 2014: Transform, Pursue and Collaborate
carry on and to that spirit I add my three for 2015
Receptive, Synergy and Service.

What are your three words will bring you magic and power this year?

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A Better Mousetrap

IMG_2078Growing up, Saturday was the day that my mother ran errands and, because she tended to attack several items on her to-do list in one car trip, she tended to drag us along with her. At times errands involved going to the grocery shopping and this invariably meant my mother paid the bill by check. Now, writing out a check takes long enough but my mother never rushed the process, and I mean never. She would write out the check amount in numbers and words, pausing to direct the packer not to mix food types in the same bag. She would sign the check slowly, and beautifully and then, just when you thought she was done, she would balance her checkbook. It did not matter how long the line behind her was, she would take her time and complete her process. It did not matter how much grumbling was going on, she would ignore everyone, as she made sure that her numbers were correct.

Last week, I returned from an amazing trip to Zimbabwe, where I was the maid of honor at my sister’s wedding. I love traveling to Zimbabwe for countless reasons; one of these is seeing the changes to the financial systems that I see every time I go back. My last trip to Zimbabwe was a little over a year ago and I wrote about the process I went through in order to get a prepaid phone line. During this trip, I only had to deal with two people and I did not have to travel from one desk to another in order to get things done. I still had to hand over identification but this time, I could hand over the original and the phone company made a copy for me. The system was more computerized and I only needed to deal with one agent but I left with sufficient paperwork for my transaction. The SIM card for my phone line and airtime both had pre-printed serial numbers and I also received one receipt for my transaction, where I bought a line and airtime.

Just about everywhere I went, I was struck by the technological advancements since my last trip. More and more transactions are becoming completely computerized and the changes give me the opportunity to observe whether the advancements have weakened control systems and whether the designs of the new systems took control systems into account. One place where we saw significant changes was with the highway toll system. Last year, most of the toll stations were merely agents standing at a point in the road, with armed guards to make sure that no one tried to fly through the stations without paying. This year, there were built up with automatic booms that let drivers through, after they had paid. These stations had cameras installed in various places and these cameras transmitted images to a central office, as one of the controls to ensure that all vehicles passing through the stations were charged. Just as had happened the year before, every time we drove through a toll station, we received a receipt for our payment. The additional controls, such as the automatic boom and the cameras, added layers of controls without adding time to the process of going through the tollgates.

The challenge, when it comes to the technological advancements, is to ensure that those using them do not pave their cowpaths. This is a concept very well explained by Tom Hood. There is a big risk of using new technologies to do the same things in the same way; instead of using these technologies reimagine processes. It is very easy to dress up the same old processes in a fancy new exterior and convince yourself that you have created a new process. I shall keep taking notes during my future trips, as technological advancements continue to see whether people are paving cowpaths or creating superhighways.

Thankfully for those standing in line behind her, my mother no longer writes checks when she goes shopping. She has found new ways to keep track of her finances that ensure that her numbers are correct but that take less time than writing a check and balancing her checkbook used to. I even had a paper trail for the exhilarating lion walk that I went on at Antelope Park, a lion conservancy just outside Gweru, in Zimbabwe. I had a receipt for my payment and I also signed an indemnity form to prove that I went willingly, just in case the lions got grumpy, smelt my fear or just wanted to play with me with their massive paws!

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In My Time…

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I have known my mother all my life so, at this point, I should not be surprised by anything she does. Yet, just about every time we spend time together, which is nowhere near as much as I would like, she tends to both surprise and impress me. This time it was as we were driving her to our home from the airport. She had been visiting my brother and was now chatting on the phone with a college friend of hers who lives in Connecticut. We overheard her congratulate him on his new job. “I saw the news on LinkedIn,” she explained to him. LinkedIn! I knew my mother had a LinkedIn profile but I had no idea that my mother actually used LinkedIn. After she got off the phone we quizzed her about her LinkedIn use and discovered that she is quite active in social media. It got me thinking about a piece I wrote on social media: Use Social Media, Don’t Let It Use You.

My mother is an amazing example of this maxim and she did not even need an AICPA Forensic and Valuation Services conference to understand the power and usefulness of social media. My mother is active on LinkedIn and on Facebook, making checking on these sites part of her daily routine. She has perfected her routine so that social media does not become a time suck. She is in and out before we realize it and yet, she comes away with knowledge about what her connections are up to and she has also interacted with several people in her network. Often, she uses YouTube to learn more about taking care of her orchids, a big passion of hers. I have heard my mother recommend that others seek information from various social media sources, telling them how helpful those resources have been for her. Taking her own advice, while she was visiting with us, she created a profile on Pinterest to help easily expand her access to knitting and crochet projects, she explored Instagram and became curious about Twitter.

What makes her embrace of social media  all the more surprising, for me, is that, for the last ten years, my mother is a farmer who lives just outside Gweru, the fifth largest city in Zimbabwe. Because she is out of the city, her access to fast and reliable internet can be challenging. In addition to this. my mother tended to use her computer as a fancy calculator and word processor. Now she uses Dropbox to store her large files in an easily accessible space and shares files quickly and efficiently, like a pro. When she sees someone using social media in a way she has not yet discovered, she asks questions, takes instructions and uses what she has learned. She has told me that she used to be afraid that something would go wrong and that she might break something by pressing the incorrect button. However, she has now found that it is sometimes fun to mess up and it is simpler than she imagined to rectify an error. An added bonus is that, at times, messing up can help her find a new and improved way to use social media.

During her visit, my mother would start many stories with the words, “in my time”. She would exclaim about how things have changed and, though she had happy memories about those days, she was also always willing to have new experiences. “I used to think, what can the internet and all this technology really do for me at this point,” she told me, “but now I see that there are so many things I can do better and faster and more easily. I can find so many things and I can learn about anything!” My mother has inspired me to continue my explorations in social media, while keeping in mind the first rule of social media, “don’ t say anything you wouldn’t say to your mother” because, in my case, my mother may very well be taking note. We are both seeing that this too is our time and we are making the most of it.

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2014…. New Year, Three Words

ImageLast year was the first year that I officially gave my year a theme song, so to speak. Via Tom Hood, social media, learning and sticky note aficionado, I learned about Chris Brogan and the concept of Three Words. When I studied Latin, in high school, we were taught about the magic of the number three – fewer than three can seem too little and more than three can feel like too much. Three is a number that just works. Veni, Vidi, Vici. Signed, Sealed, Delivered. And my words – Transform, Pursue, Collaborate.

Transform: On the Saturday before Superbowl in 2011, I went to the emergency room with a stomach ache. Who lives that life? The life where your stomach packs in before the party even begins. My then boyfriend and I were about to have our first Superbowl Party – the themed cake had been ordered, we were due to pick up our 6-foot long sandwich and the guests were coming. Instead I ended up spending that Sunday and a few more days in a hospital room. While I was there, my aunt came to visit and brought me a beautiful flowering plant. I brought it home, the flowers died and all that remained were the leaves.

As 2013 neared its end, my now husband and I talked about making big changes to our lives, to our work, to our play. Sometimes we find our lives take unexpected turns, sometimes we get busy and never get around to recalibrating and sometimes we lose track of our wants and desires. We decided that we were going to dedicate ourselves to rediscovering our loves and transforming our lives accordingly. This morning, on New Year’s Day, I awoke to find a flower blooming on the hospital plant. Three years of nothing but leaves, but it seems my plant has decided to transform as well.

Pursue: Sometimes there is nothing scarier than a goal. What happens if you don’t attain it? No one wants to be a failure; failure sucks. This fear of failure is incredibly good at keeping us in a state of atrophy, a comfort zone of sameness. This fear of failure can keep us from evolving and it can keep us from fulfilling our goals. In November 2013, I ran the New York Marathon. Watching runners pass my block as they ran the New York Marathon is the reason that I started running distances further than three miles. Back then and since, there have been many moments when I have wondered whether or not I could run 26.2 miles. Several years in a row, I would start training for the marathon and experience a setback that kept me from running the marathon. During the heatwave of 2013, I found myself unable to make it through 12 miles and I was convinced that there was no way I would make it through 26.2. And with all of that going on, I still aspired to run a Boston Marathon qualifying time of 3 hours and 45 minutes. I set this goal, even though the only other marathon I had run, in 2008, I had run in 4 hours and 50 minutes. In 2013, I did get to run the New York Marathon and it was one of the most incredible experiences of my life. I ran the New York Marathon in 3 hours and 51 minutes, short of my 3:45 goal and it was still amazing. Though I did not attain my 3:45 goal, I found that I achieved many things I did not even know I was aiming for. More than anything, I discovered how wonderful it is to have goals and to pursue them. Even if things don’t turn out the way you hope, you tend to end up with things turning out in fantastic new ways that you may not have imagined. In 2014, I plan to pursue goals and dreams – I may not pursue them fearlessly but I plan to persevere, even through fear.

Collaborate: Nothing that I do of any substance can I say I have done alone. There is invariably a support team of one kind or another. I have people that believe that I can and I have people that will help do what I cannot. I have people who will speak sense to me when I am being irrational and I have people who will urge me to be crazy when I am being too rational. I have strangers who smile and give me support and I have friends and family who do the same. It is easy to take this for granted and to perhaps believe that I can be a one-woman superhero. I plan to remain mindful of the power of synergy, the strength of the network and the force of the team.

Last year my words were Change, Discover and Motivate. This year, the theme song is different – Transform, Pursue, Collaborate – but the music is still thumping. 2014 will be blooming awesome!

What are your 3 words?

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What’s The Problem?

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As my training long runs have become longer, so too has my preparation time for these runs. Yesterday, it took me about an hour to get ready for my 20 mile run. I had various things I needed to do before I could head out:

  • I have an atrocious sense of direction yet, especially when clocking many miles, I like to avoid boredom by running new and different routes on my long runs. So, usually the night before a run, I pull up a run-tracking website and search for routes that others close by have run. I then make notes, with street names and turns, on a small piece of paper. I make the notes in pencil so that, even if the paper gets damp during the run, the notes will not smudge. I map a route that is shorter than the distance I needed to run, giving myself at least a mile in which to get lost, because I get lost very often.
  • I have a banana and a packet of energy gel and wash it all down with some water. It has taken a lot of trial end error (still a work in progress) to figure out what, and when, I can and cannot consume during long runs. I also take some packets of energy gel with me, to take regularly during my run.
  • I cover my body with a fancy version of Vaseline in order to reduce the chances of getting chafed.  I have found that, just when I think I have all my bases covered, a new part of my body is chafed, usually by a new piece of clothing or wet weather. When I first started running, I only needed to treat a small part of my body and it took just a few seconds. Now I am at an almost head-to-toe process.
  • My running gear choices are made based on what protects my body and inspires me. So my clothing serves the dual purpose of being comfortable and cheering me on.
  • I apply sunscreen and check the weather to see whether or not I am going to need a cap to keep the sun out of my eyes.
  • I strap a water bottle to my arm. I also try to map my run so that I run through areas with water fountains so that I can refill my bottle, should I need to.
  • I use my asthma inhaler, put on my headphones and I’m good to go.

One should pay at least this much attention to protecting your financial control systems, and the check ups and improvements should be an ever-evolving process. Part of the process is ascertaining the flaws in the systems and correcting them. There are general rules that serve as guidance, but each entity has its own peculiarities, strengths and weaknesses. For example, though both should have a policy of separation of duties, a company of six people and a finance department of two will determine how they do this very differently from a huge multinational corporation with 500 employees. Though both will have an audit trail, a manufacturer will have documents that look quite different from a consulting firm. Setting up a financial system starts with general rules, such as:

  • The double entry accounting system, of course. The double entry accounting system helps detect errors and fraud in the books. Of course, it is not foolproof, but it is a powerful tool.
  • A written procedure manual is essential. This can be used as a reference so that employees have a checklist for the work they do. It is also helpful to have this manual so that management knows what is currently being done and can review this manual to come up with improvements and revisions to the system. This manual does not have to be a complicated tome that rivals the bible in heft and verbiage. It should be straightforward, unambiguous and easy to understand. The goal is to minimize errors and misstatements in the ledger, not to confuse the users with complex language and instructions.
  • Authorization controls are very important. An example is a requirement that checks over a certain value be signed by more than one account signatory. The reasoning here is that it becomes more difficult for collusion to happen, the more people there are involved in a transaction.
  • Variance analysis of the income statement and review of the balance sheet. Regular analysis of the numbers in the books, how they relate to other accounts in the books and how they trend over time helps highlight anomalies and, at times, spot places where errors are happening or someone is trying to hide fraud.
  • The aforementioned separation of duties. No one person should be in charge of an entire accounting process. The person taking checks to deposit in the bank account, should not be the same person recording the income in the books – that would give the opportunity for checks to disappear without anyone knowing they are missing. The person with physical custody of inventory must not be able to adjust the inventory numbers in the books.
  • Regular audits of the books, both internal and external, should be performed.  A review of the financial information by parties other than those who prepare the information is an important way to check for misstatements and errors. It is a great way to get objective points of view about the character and content of transactions and whether or not they have been properly recorded.

Armed with the general rules, it is then vital to adapt these rules to the entity. A small company does not have the staff or budget for an internal audit department. However, management can decide to occasionally have auditors in to conduct audits of their records and control systems, especially if they have concerns about vulnerabilities or fraudulent activity. A company that decides to go paperless must carefully plan and closely review their new system to ensure a proper audit and authorization trail remains. They should also think about proper data backup plans. It should take more than a small fire in the server room to destroy a company’s records. Even with a small company, separation of duties is possible. A company can be creative with this having, for instance, the receptionist keep a log of checks that are received before they go to the accountant for recording in the ledger.

In the same way that it is with my running, managing and controlling financial systems is an eternal work in progress. As situations, technology and company profile change, so too do the challenges, weaknesses and strengths of the entity’s financial systems. Determining what the issues are is key to finding solutions to resolve them. There may be changes in local, state and federal laws that will require special reports or a different method of recognizing income and expenses. Staffing at a company may grow or shrink and, therefore, the assignment of duties in the company may need to change. This change may be to prevent one person taking over an entire process, which would lead to a lack of review of their work and an increase in the opportunity for fraud. This change may also be to improve a system because a larger staff can lead to more effective separation of duties. There may be software innovations that improve efficiency and staff will need to be trained in how to use this improved software.

It is important to remember that the evolution of a financial system is ongoing and that rules and procedures are not set in stone. To quote Tom Hood, “In a period of rapid change and increasing complexity, the winners are going to be the organizations and people who can learn faster than the rate of change and faster than their competition.” This includes learning how to improve and strengthen the financial systems and their controls. The goal is to always get stronger, more efficient and to prevent injury or disaster, be you running a marathon or running an entity.

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Three Words…

Image… and they aren’t “Happy New Year”

By way of Tom Hood over at the MACPA, I learnt about Chris Brogan and his concept of Three Words. I live a life of an endless to do list and this can lead to a very scattered way of thinking or feelings of failure as,no matter how much I do, there is always so much more to get done. I read both pieces and was struck by what a great idea this was. Having three words gives a theme to the year, so to speak, the essence of what is going to be important in the year to come. Almost like a theme song to the year – a lot will happen during the year but throughout these three words will give the mood.

Change: We live in a fast-paced, ever changing world. It can be very easy to feel overwhelmed and intimidated by it all and, as a result, resist change by clinging to the familiar. I aim to embrace change and not be swept up by it. This will demand a bravery or fearlessness (or, perhaps a combination of the two). Instead of being changed, I plan on being the change. This will mean doing new things and not being afraid to fail. I hope this means learning new things like coding, advanced techniques in excel and skiing.

Discover: As I step outside my comfort zone, I look forward to a year of discovery. Through discovery will come growth and creativity. As a kid, I remember an aunt telling me that she had never met anyone who asked as many questions as I did. I am not going to be afraid to ask a lot of questions – this is how you learn a lot of things. I am going to discover how to use things like Hootsuite and Evernote (in an effective way). I am going to try out new restaurants, new cities and, hopefully, new countries. I will delve deeper into this financial forensics thing – I shall be the Quincy of Forensic Accounting.

Motivate: Last year, encouraged by a friend, I joined a running class. The drill, during our second class, was to run out for 20 minutes, turn around and run back in a little less than 20 minutes. I ended up running next to a woman who I felt had a good pace. I decided that I would be good if I just stuck with her. At moments when I felt I was flagging, seeing her keep up her pace pushed me to do the same. At the end of the run, I turned to her to thank her for keeping me going. At the same time, she did the same. Toward the end of the class, she asked me to be a rabbit for her, to help her attain her goal time for a half marathon that I was not running. I was honoured that she felt that I could help her reach her goal. During the race I was both nervous and excited. I had to maintain a pace that she could handle and, at the same time make sure she was running quickly enough to make her time. I also had to motivate her to keep going and keep her from wanting to strangle me. As she crossed the finish line with time to spare, I think I was happier than I have been after a race that I have run. Later in the year, I had to go in to hospital for a few days and she came to visit me with a gift in hand – a soft toy rabbit. Yesterday I signed up for another running class (my new friend is in the class too) and we ended up running with a group of new inspiring running buddies. This year I intend to maximise the power of motivation; it is far more powerful than I can imagine. It is to be a year to motivate, and be motivated.

I am sure that, yet again, it will also be a year full of running stories.

I should put my three words – change, discover, motivate – to music so it can be a theme song I can play as I do this 2013 thing.

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